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Project management methodologies, whether traditional like the waterfall technique or agile like scrum, have one inevitable and common function — communication. Clear communication and understanding of processes or plans are essential for a successful project. You can communicate the agenda via email, spreadsheets, project management tools, and more. If you have multiple projects at hand, you require something substantial and valuable for an efficient implementation of project processes.
Enter Scrum Meetings!
Meetings help catch up on the backlogs and adapt quickly to changes in strategy, especially in iterative and agile project management practices like scrum.
Types of Scrum Meetings
These are rendezvous points in a scrum planning roadmap where developers, scrum masters, product owners, and stakeholders meet to discuss projects’ status, analyze product development, and outline further execution plans or sprints. Four types of scrum meetings help in developing a successful project. These are
1. Sprint planning: These meetings are held at the beginning of an agile sprint to discuss product and sprint backlog and set goals for the sprint. All team members — developers, scrum master(s), and product owners participate in these meetings to examine the scope and execution plan of the upcoming sprint.
Sprint planning aims to assign roles and responsibilities to each team member and mark the beginning of the next sprint. These meetings take (usually) two hours to finish.
2. Daily scrum: These are also known as daily standup meetings, and most teams prefer to conduct these meetings at the beginning of the work day. Daily scrum meetings are the shortest (15-20 mins) but the most impactful or important ones. They keep the team members aligned with client goals.
Each active performing team member provides an update on what he/she completed yesterday, what are today’s tasks and whether there is any problem/feedback/help. These meetings are primarily for the internal team, and only developers and scum masters participate.
Note: These meetings are not to track team members’ progress but to set daily goals and analyze potential bottlenecks.
3. Sprint Review: These meetings are held at the end of every sprint and are used to review the work completed. The developers demonstrate the finished work to the product owner; therefore, these meetings are also called “sprint demos.”
In these meetings, clients check whether the product development is as per expectations, previously given feedback is applied, and provide feedback for further product improvements. This meeting takes about an hour to complete.
4. Sprint Retrospective: Consider this meeting a mini version of the product retrospective meeting. This meeting is also an internal meeting between the scrum master and the development team. The agenda here is to analyze the achievements and mistakes of the previous sprint and document them to use or improve in the next agile sprint or project. This meeting usually takes 45-60 minutes to complete.
Tip: For this meeting to be fruitful, team members must adopt a constructive criticism/feedback approach and not blame each other for project gaps, if any.
Whatever the type of scrum meeting, you must plan and prepare to present your part in an understandable manner. A scrum roadmap, board, timelines, and progress reports will help you communicate effectively. These valuable additions will help the team visualize the work and track progress.
Pre-designed Scrum Meeting Templates
SlideTeam is here to help you prepare these visualizations and set up meeting agendas with less effort. Our customizable scrum meeting templates will help you lay the groundwork and make communication easy. You can easily alter these custom-made PPT designs to suit your specific needs and impress the audience. Let’s explore these engaging designs together!
1. Scrum Metrics PowerPoint Presentation Deck
Pre-determined metrics will help to analyze and compare project management methodology and its suitability. This presentation deck will help you explore the success of your agile scrum techniques and present them to the management team. Show the audience how good you are as a scrum master and bag some good projects for your development team. Get it now!
2. Requirements for Daily Scrum Meeting Presentation Deck
Daily scums are necessary to keep your team motivated and clear about their goal. It also helps by breaking the monthly or weekly sprints into small measurable, and achievable daily targets. This well-thought-out presentation deck will help you define the daily scrum meeting agendas and keep your team on track. Grab it today!
3. Customizable Scrum Icon PowerPoint Presentation Deck
This sample presentation deck gives you unlimited access to 17 easy-to-use slides. These sample designs will help you visualize all kinds of scrum meetings and various artifacts. You can alter each sample PPT layout by adding the required text, image, or color. We also have a guide to help you design a perfect scrum process design from scratch in PowerPoint.
4. Five Requirements for Daily Scrum Meetings Sample Template
Daily standups are part of the scrum master and developers’ morning routine. This sample PowerPoint template will help you outline the requirements of daily scrum meetings. These requirements can be questions to ask, accessories to bring along, etiquette, etc. Use this scrum meeting template to make these requirements a rule of the land.
5. Sprint Review Scrum Meeting PPT Template
The sprint demo meeting is a chance for developers to present their work and its importance to the clients. The sprint review meetings are not status updates but demonstrations and preparation for the final product release. This PPT template will help you outline and present a schedule for these scrum meetings. Use it to box the time and make every minute count. Get it now!
6. Agile Best Practices with Scrum Planning Meeting Template
Share the tried and tested ways of making scrum management easy with your team with the help of this PPT template. Use it to sharpen your team skills, document experiences, and use them to adapt further. This template will help you to carry out the information about the meeting agenda, objectives, participants, and venue with timings. Get it now!
7. Agile Task Board for Scrum Meeting Sample Template
A Task Board is a management tool that helps your team catch up on things in a transparent way. It will help you prioritize and assign tasks to team members. A task board will motivate your team to complete things on time. With its aesthetic look and color coding, this template will help you design an attention-grabbing task board for your team. Get it now!
8. Scrum Framework Working on Sprint Scrum Meetings Template
The development of the scrum framework starts with documenting the development process. A scrum framework will be helpful in daily scrum meetings, sprint planning, and retrospection of the sprints. Use this template to design an easy-to-understand framework that divides tasks into simple categories like to do, in progress, to verify, and done. Get it now!
Scrum ppt help businesses to deliver the project efficiently and within (or below) budget. Grab these state-of-the-art scrum templates to design a scrum plan and ace corporate ladder!
9. Four Weeks Sprint Planning Scrum Meeting Template
Planning your weekly sprints ahead of time will keep the cycle running with efficiency, even in the absence of a scrum master. This template will give you leverage to outline the scrum cycles four weeks ahead and eliminate the need for sprint planning scrum meetings. What if any change or improvement occurs in between? Don’t worry! It is super easy to customize. Grab it today!
10. Retrospective Poker Cards Scrum Meeting Tools Sample Template
Scrum masters get a new fun tool in their arsenal for scrum retrospective meetings. This new instrument is known as the retrospective poker card and is popular for its ability to make the look-back meetings a card roulette game. This template will help you explain the rules of this retroactive game-cum-scrum meeting method and keep the fun alive within your developer team.
Minutes of Meeting
We know that scrum meetings are a great place for knowledge sharing, planning, analyzing, and demonstrating the hard work of developers and scrum masters. However, we also admit that meetings are the most tedious part of the scrum (or any other) process. There is not much to do for everyone except listen and note down.
Make these meetings fun, engaging, and a treat to the eye, even for those who are there just to listen using the content-ready and customizable scrum meeting templates.
Download them now by clicking on the links above or visiting the immense gallery of scrum meeting templates. These designs come with a promise — to glue the audience’s eyes on the screen!
FAQs on Scrum Meetings
1. What is a scrum meeting?
Meetings held by scrum agile project management methodology practitioners are called scrum meetings. These meetings are held with a specific agenda to discuss. It can be a discussion of daily targets with team members, planning a sprint, outlining a sprint backlog, analyzing a sprint, or demonstrating product developments.
2. Why is a daily scrum meeting?
A daily scrum meeting, also known as daily standup, is a meeting held at the beginning of the day by the scrum master to discuss the day-to-day task of the developer team. It takes 15-20 mins to finish, and each team member answers three fixed questions during this meeting. These three questions are:
- What task did he/she complete yesterday?
- What tasks are planned for today?
- Is Any problem/feedback/suggestion/help required?
3. Which 4 meetings usually take place in a scrum?
The four types of scrum meetings are
- Daily scrums, also known as daily standup.
- Sprint planning is also called sprint scrum.
- Sprint Review or sprint demo.
- Sprint Retrospective.
4. Who is involved in scrum meetings?
Scrum meetings are of 4 types. Although there is no hard and fast rule on who can attend these meetings, participants are usually pre-decided. Daily scrum and sprint retrospective meetings are internal and attended by the scrum master and developers. If product owners and designers want, they can also participate in daily scrum meetings. Sprint planning and review meetings are attended by all participants — scrum master, developers, and product owners.
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