Budgeting is one of the most important aspects of running a business. Without exception, businesses need a budget to get off the ground and stay afloat.

 

In short, nothing moves without funds, especially business projects that need a regular infusion of well-planned cash flow.

 

If you’re a manager who works for a company with projects and their execution as your bread-and-butter, it is your responsibility to create the budget and get it approved to ensure things run like clockwork.

 

In real-life scenarios, however, requesting budget approvals from the Chief Financial Officer or other members of higher management is a tough nut to crack.

 

The common refrains of these top guys are: “It’s not in the budget,” “We don’t have room in the budget for that right now,” or even, “That project wasn’t included in our budgetary plans for this year.”

 

How can you avoid this situation from arising in the first place? Here is the perfect solution:

 

Budget Proposal Template

 

You must present a top-notch budget proposal that puts your idea across in the best light possible. This blog will cover how to get your projects funded using SlideTeam’s world-class Budget Proposal Templates. It has a complete Budget Proposal Templates deck covering every aspect of an effective proposal. It is customizable and easy to use. Use it for all your budget proposals after modifying these to the needs of your project.

 

Let’s explore it slide by slide!

 

Template 1: Budget Proposal Cover Letter

 

Starting with an impactful cover letter is the key best practice for drafting any proposal. This PPT Slide includes a thoughtful cover letter with a formal header and the appropriate format in view of the importance of the subject under discussion. It defines the purpose of the project and the reasons for seeking funds. This document also lists the project's particulars and will persuade stakeholders to give your project the financial support it needs. Download it now for the perfect beginning of a proposal it offers, and get your bosses to say YES.

 

Budget Proposal Cover Letter

 

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Template 2: Budget Proposal Table of Contents

 

The next page in this budget proposal template is the " table of contents" that lists significant components and divisions, including the abstract of your proposal. It will assist you in summarizing your project and piquing stakeholder interest. Including this PPT Slide will also give your proposal a clear structure. Grab it today to provide a convincing and comprehensive view of your overall objective.

 

Budget Proposal Table of Contents

 

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Template 3: Purpose or Objective of Budget Proposal

 

Use this logical PPT Template to make your potential stakeholders understand what —and why — you plan to spend on a project. Providing context (and logical justification) for your budget proposal has never been easier. With this template, you can be sure that everyone is in agreement with your plans. A major benefit of this PowerPoint Slide is that it provides flexibility to add as many objectives and purposes as you want. Get started today and take your project to the next level!

 

Purpose or Objective of Budget Proposal

 

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Template 4: Project Brief

 

Use this PPT Framework to give a succinct and precise description of your project in less than 60 seconds. It includes columns for the title, date, and other headers that you have compiled or divided your project into. With the help of this layout, you can shed light on project objectives, scope, target audience, duration, and more. Download it now to provide a clear rationale for your funding requirement.

 

Project Brief

 

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Template 5: Period of Project Performance

Presenting a unique PPT Template to represent the period of project performance or a "timeline" of your project. It represents a visual list of tasks or activities placed in chronological order, which lets CFOs or investors view the project plan in a consolidated manner in one place. In this layout, you can give each task a name and a corresponding start and finish date with milestones.

 

Period of Project Performance

 

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Template 6: Total Cost/ Budget Estimated

 

After you draft the project's purpose, brief, and timeline, the next step is to identify the project’s total cost or estimated budget. This section of your budget proposal should include a breakdown of direct and indirect costs and any equipment, materials, travel expenses, or miscellaneous expenses. Depending on the type of project and industry, there can be some variation in what cost elements are included; make sure you tailor this section to meet your exact needs.

 

Total Cost Budget Estimated

 

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Template 7: Revenue Forecast

 

If you want to convince the management or stakeholders to grant finances, providing them with a revenue forecast helps lay all their doubts to rest. This PowerPoint Template provides the five-year forecast period for financial statements. It highlights Revenue, Profit, Earnings, Earnings Before Tax, and Net Earnings. Grab this PPT table today to present crucial information in a manner that has the boss nodding.

 

Revenue forecast

 

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Template 8: About Us

 

Stakeholders are interested in hearing about the project and how it will benefit them. You can earn their confidence by offering helpful information on your company’s existence and projects you are working on with this PowerPoint Template. Here, you can describe core beliefs, such as vision, mission, background, focus, and objectives. This section also includes extra slides for team introduction and client testimonials. Isn't it a fantastic idea to define your company in such a crisp yet informative way?

 

About Us

 

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Template 9: Terms of Payment

 

Here's an important document that every budget request must include: Terms of Payment." This helps maintain transparency of finances. Including this PPT Slide in your proposal can save you from unnecessary arguments over funding, date of payment, mode etc. This slide has in-built payment plans, methods of payments, invoice processes, etc. Download this PPT Document today to streamline the operations of your projects.

 

Terms of Payment

 

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Template 10: Additional Slides

 

Symbols and icons in a business document add the twin elements of significance and uniqueness. Ultimately, this helps create authenticity and credibility for your work in investors' minds. If they are impressed, your project will get financial support on priority, a major win for you and our budget proposal template. Grab this slide to make your document more appealing and well-structured. It will showcase your zeal and passion for the project.

 

Additional Slides

 

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FUNDING COMMITMENT

Securing funds may seem like an insumountable wall to breach, but it is a significant task that has to be done with commitment and energy. A project funding proposal attempts to persuade key stakeholders that your initiative is worth investing into. As a result, it's critical to make the document as effective as possible.

 

By downloading this budget proposal sample, you get a structure to pin and frame your thoughts into, while also ensuring that your projects get funded. Grab it before some other project claims your share of funds!

 

P.S. If you are looking for complete-decks of Budget Presentation Proposals to target new funding, here’s a handy guide with customizable templates

 

FAQs on Budget Proposal

 

What is the purpose of a budget proposal?

 

In addition to its primary purpose of displaying the cost of a proposed project, a budget proposal has several uses. For example, it shows how the project director will allocate money under several heads of the project. By listing the proposed expenditure in this format, grant providers and investors can see whether a project be efficient in the use of funds. This also allows them to learn more about the goals and mindset of those administering the project. A proposal budget helps reveal a project's framework in clear terms. Poorly-compiled budget proposal can often lead to the disqualification of an otherwise great grant proposal.

 

What are the key components of a budget proposal?

 

A convincing and successful budget proposal must include the following key components:

 

  1. Purpose or objective of a budget proposal
  2. Project Brief
  3. Project Description
  4. Project performance period and timeline
  5. Cost elements (Direct and indirect costs)
  6. Project Cost/ budget summary
  7. Revenue forecast
  8. Company Introduction
  9. Past projects
  10. Terms of payment

 

What is budget justification?

 

A budget justification is a narrative that explains each item in the budget, "justifying" it in terms of the proposed work. The explanations should focus on how each budget item is necessary to meet the project's goals and how the estimated costs were calculated in the plan. Ideally, the budget justification should:

 

  • Follow the standards/conventions that the funding agency mandates
  • Explain why each requested item is necessary to accomplish the proposed research.
  • Have an organized structure
  • Explain that budget requests are reasonable and consistent with the investor.

 

How do you calculate project budget costs?

 

Here is a five-step process to calculate project costs to the last dollar.

  1. Compile a list of essential activities and resources you need to execute these.
  2. Identify and allocate resources to tasks as per your team’s capacity.
  3. Estimate the project timeline to create a project schedule.
  4. Calculate the project cost according to the chosen estimation method.
  5. Use project cost estimating tools to track budgets in real-time.

 

Make sure you document the ways in which you will track expenses and why you have chosen one format over another. Any variaion from convention or traditionally-accepted ways needs logic and conviction of thought.

 

Download the free Budget Proposal Template PDF.