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According to the survey of TeamGantt, 39% of business projects fail due to poor planning and management. Another Gallup survey report says that because of poor IT sector project management, 27% of projects overrun their budget and cost the global economy 6.2 trillion a year. We hope these figures show you the value of optimistic and strategic project management. As a project manager, you need to visualize the scope and path of the project.
Enter the concept of Project Management Workflow.
What is Project Management Workflow
Project Management Workflow refers to the sequence of steps a project manager takes to plan, execute, and deliver it. Defining the scope, creating a project plan, identifying and acquiring resources, managing the budget, and communicating with stakeholders are included in it.
The project management workflow helps the project manager track progress and make adjustments, as required, to ensure project completion within constraints agreed upon and defined at the start of the project.
Steps to Create An Actionable Project Management Workflow
The steps to create a project management workflow vary depending on the complexity and size of your team. The common elements are:
- Defining the project scope: Depict the project objectives and deliverables or achievements in a straightforward manner. It ensures that everyone involved understands what needs to be accomplished.
- Create a project plan: Outline the tasks and milestones, their priority, and dependencies for effective and efficient project completion. A project timeline and a budget are a must.
- Resources identification and acquisition: Determine the required resources, including workforce, personnel, materials, and equipment, before actually starting or planning to get these.
- Budget: Keep track of the budget and ensure the project stays within its allocated financial resources.
- Progress Reporting: Regularly communicate with stakeholders, team members, management committee, and clients and address potential issues or concerns proactively.
- Monitor and control the project: Review the progress and adjust, if required, to ensure that the project meets the deadline within the allotted resources. Sometimes adjustments involve revising the complete project plan or acquiring additional resources.
- Close the project: Review results and document developments, insights, business impacts, and learning after project completion. These records will help to improve future projects and ensure the effective use of organizational resources.
Other steps involved in project management workflow creation are assigning roles & responsibilities to team members. Setting up a project management system, scheduling meetings, risk management, and improvisation all form part of this exercise.
Project Management Workflow Templates for Businesses
Project management workflow has a similar structure for all kinds of business plan execution. Therefore, developing it from scratch every time will be time and resource-consuming. To save you this effort, we offer our extensive collection of pre-designed project management workflow templates. These PPT designs will help you develop a ready-to-use workflow system that accommodates the necessities of future projects. With minimum changes and the addition of your data, these presentation layouts are your ideal tools for effective project management.
Let’s explore these project management workflow templates and find an ideal one for your needs!
Bonus Presentation Deck: Steps of Project Management Process
This presentation deck will take you through the details of the project management process. It contains 27 slides on project management, project risk management, audit flowchart, activities involved, phases, strategic approach, Gantt charts, integration model, and Kanban system in project management. This PowerPoint set also highlights the sequence diagrams, six major elements, an improvement plan, and weekly and yearly timelines for the project management process. Get it now!
1. Project Workflow Management PPT Presentation Deck
Creating a project workflow becomes more manageable with our pre-built templates in this presentation deck. It will assist you in drafting workflow management charts with project maps, workflow for big data projects, and workflow dashboards. Templates of this PPT Bundle will help you share your expertise on comparing and choosing a suitable workflow tool and highlight the benefits of a project workflow management system. Download it now!
2. Project Workflow Management Framework Presentation Deck
A pre-designed framework for your project workflow will save you time and money that you can use in process improvement. This PPT Deck contains 12 ready-to-present slides covering project workflow management framework, strategy, implementation, assessment, four phases, product development project workflow, and problem-solving techniques. It also includes an implementation framework and project operational excellence framework. Grab it today!
3. Key Steps of Project Management Workflow Presentation Template
Whether you want to train your future project managers or give your team a gist of project workflow, this template works best. It contains high-quality imagery on key steps of project management workflow that will help new managers initiate new avenues. This PowerPoint slide explains how to frame, select, create, manage and execute the complete project management workflow. Get it now!
4. Strategic Improvement for Project Management Workflow Template
Once you draft a project management workflow, continuous process improvement is necessary. This template will help you find problems in project workflow and counter them systematically. With this PowerPoint Design, you will be able to set strategic alignment in project tasks and rank these as initial, repeatable, defined, managed, and optimized. It will help you manage project governance, find suitable management techniques, adopt new technologies, add new people to the team, and set positive culture. Download it now!
5. Project Management Workflow Template for IT Department
Technology and IT-based projects are intricate and lengthy to handle as they include tasks that are simultaneous or back and forth in completion or project dependency. This PPT template will help you design a project management workflow for easy execution and completion of IT projects. The framework is detailed. Get it now!
6. IT Project Management Workflow PPT Presentation Template
This template will help you design an IT project management workflow in tabular format with details of task owner, phase or status, priority, and duration. It will allow you to add various aspects like design, research & development (R&D), and marketing in the project workflow management framework. The tracking and completion of tasks, as well as the whole project within deadlines, will be easy with the use of this PPT design. Grab it today!
7. Human Resource Project Management Workflow Presentation Template
Human resource management projects are basic, long-running, and complicated. These projects need a firm yet agile workflow for efficient management. This presentation template will fulfill the need for a strategic and easy-to-customize project management workflow for recruitment and human resource teams. It exhibits the process with major steps and factors like enterprise environmental factors (EEFs), organization process assets (OPAs), OPA updates, resources availability, staffing management, project reporting, and more. Download it now!
8. Human Resource Project Management System Workflow Template
HRs have critical responsibilities for talent management and organizational restructuring. A pre-designed project management workflow template like this will help ease the administration and take the burden off the shoulders of the recruitment specialist. It communicates the project workflow of organizational planning with steps like staffing, employment planning, human resource inventory, and employee development. You will be able to find and exhibit the link of workplace modification with organization planning along with common outputs on an organizational and individual basis. Get it now!
9. Developing Agile Project Management Workflow PPT Template
Agile project management techniques like Scrum make administration easy and flexible for managers with quick and flexible change adaptation abilities. This template will provide you with a plug-and-play agile project management workflow, including critical steps of (the Scrum) technique like sprint planning, scrum meetings, sprint with duration, review, retrospective, backlog, and tasks. Grab it today!
10. Five-Year Project Management Workflow Roadmap Template
This PPT template will help you create a project management workflow with a roadmap and timeline for five-year projects. It recommends focusing on project strategy, innovation, and business aspects for the first three years. For the fourth year, project management workflow takes up technical elements, and the last year will be about go-to-market strategy. Our presentation team experts have also drafted project management workflow templates for distributing tasks into two halves of the year, four quarters, six-month, and three-month-long roadmaps. Download it now!
All Things Considered!
A project management workflow is an important tool for managers and a critical aspect of project administration. It helps complete the project within budget and set deadlines without compromising the client’s expectations or work quality. With a well-designed project workflow, the team will perform with the highest communication and collaboration. With the help of our research-based project management workflow templates, you will help to devise this tool with precision and efficiency. These PPT Layouts are easy to download, customize, share and present in popular formats like PDF and PNGs, other than a slideshow.
Download these professional project management workflow templates to complete your business project with effectiveness and efficiency!
FAQs on Project Management Workflow
1. What is a project management workflow?
A project management workflow is the series of steps and processes a project manager follows to plan, execute, and deliver a project. It outlines the tasks and activities that are essential to complete for achieving the project’s objectives. A well-defined workflow ensures on time and within budget project completion. It starts with clarifying the project scope, creating a project plan, identifying and acquiring resources, managing the budget, and communicating with stakeholders. It also includes monitoring and controlling the project and closing the project by reviewing the results and documenting lessons learned.
2. What are the 3 basic components of workflow?
The 3 basic components of the workflow are:
- Tasks: The specific steps or activities that are necessary for successful project closure. These tasks can be broken down into smaller sub-tasks as needed.
- Processes: The sequence of steps and procedures (based on criteria like priority or dependency) to complete each task. Flowcharts, diagrams, or other visual representations can represent these processes and their relation.
- Resources: Workforce, materials, and equipment required to complete the tasks and processes like team members, software, hardware, and raw materials.
- These three fundamental components are interrelated, and changes in one component can affect the other two.
3. What are the five processes of project management?
The five processes of project management, as defined by the Project Management Institute (PMI) in their guide, are:
- Initiating: Define the project and obtain authorization to begin work. It includes identifying the project stakeholders, illustrating the project scope, and designing a project charter.
- Planning: Develop a detailed plan for project execution, monitoring, and control.
- Executing: Carry out the project plan by managing the project team, getting and managing project resources, and communicating with stakeholders.
- Monitoring and controlling: Track and record the progress and make necessary adjustments to keep the project on track. It includes identifying and resolving issues and controlling changes to the project plan.
- Closing: Reviewing and finalizing project activities with a formal closure of the project. This stage involves documentation of results and project impact.
