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Project management is a challenging but important task with certain complex responsibilities. To fulfill the complex and unique assignment within the constrained time and cost, various tools and techniques are employed. In other words, to accomplish and aptly manage them, number of applications or charts are used. These not only reduce the interruptions of regular business activities, but also organize resources and technologies such that the project is executed successfully.
There are many organizations who are still not aware of the data visualization tools that they can use in their presentation. Numbers are dumped on to the slide without any analysis. The presenters either do not make use of charts and graphs and if they do end up using the wrong ones.
Let this article guide you the importance of project management charts and where they should be implemented.
1. Gantt Chart
It is a type of Bar chart that demonstrates the project schedule. Gantt chart diagram demonstrates the task duration in days, weeks and months. It is best in tracking progress. Moreover, project managers can plan, work out the practical aspects and potential problems, segregate the work to team members, and minimize the delivery time using this graphic. Illustrate the beginning and ending times of your assignment. Identify the task relationships. Portray task dependencies and give visual references to your colleagues are some benefits of implementing this chart. You can also the show the schedule changes and implications.
2. Pert Chart
The most commonly used project management chart after Gantt diagram is Pert Chart. Program Evaluation Review Technique (PERT) Chart is known as the network diagram. It was designed by US Navy in 1950s. They portray more complex project tasks and analyze the tasks encompassed in the completion of the project. Pert Chart also analyze the time needed to accomplish the task and recognize the minimum time required. They generally showcase the parallel activities. Let your team easily conceptualize the whole project. Both, Pert Chart and Critical Path Method Diagram (CPM) are used interchangeably. However, CPM doesn’t consider time variations and Pert chart permits the randomness in task completion times.
3. Pareto Chart
Pareto chart is a chart containing both bar graph and line chart. Mostly used in six sigma analysis, but can fit in any project management. Analyze the frequency of problems in a process effectively. They help in visualizing the quality aspects of your processes. Also, Pareto diagram assists in focusing on vital causes. An individual can easily communicate the data with other team members.
4. Cause-Effect Chart
In the project event, the root cause and effect analysis plays a significant role. Also called as Ishikawa diagram or Fishbone Diagram. With this, professionals arrange causes and effects graphically. Categorize ideas that the team gathers for a fruitful brainstorming session. It gives an in-depth look into the issues behind the problems that further helps generate potential solutions for those who are determined to obtain the best outcomes.
5. Control Chart
The Control Chart or a Statistical Process Control Chart is a graph used in the project management. This demonstrates the changes in the process with time. One can control the ongoing process by searching and correcting problems. A team member can analyze the quality enhancement in the project be it for hampering the problem or making changes in the process. Process Control Chart can assist in determining the stability of the process.
6. Matrix Diagram
They represents the sequential steps taken in a process, workflow, or a task. Matrix shows the relationships between four groups of information. Discover who is keen and influencing in the task or project you are working on. With stakeholder analysis matrix you get information about the involvement of stakeholders. On the other hand, with RACI matrix (Responsibility Assignment Matrix) you are informed about the deliverables during the lifecycle of a project or person who is taking part in the task.
The sequence or a flow of a process is shown using the flowchart. To rise the efficiency of the business, you can illustrate the financial, quality management and production processes info-graphically. Further, the data flow of any form can be demonstrated using these diagrams.
8. Work - Breakdown Structure
Work - Breakdown Structure (WBS) is another chart used in the project management. This provides you the hierarchy of tasks that is part of the project. WBS Chart assists you in planning your project. You can easily envision the components and their relation to execute the best planning. You can also see our Hierarchy chart category for help.
A timeline is a graphical representation that enables your team to visualize the complex information. This helps you in monitoring the time taken by any project. Identify the Potential delays and track the progress with the creative timeline diagrams. Any individual can track the status from anywhere and track the deliverables. Last but not least, one can update the progress.
Streamline your projects track with creative visuals as shown above and lead your competitors. Also, combine them together and create a visual metaphor in the form of a dashboard.
Hope this helps you. Share your feedback with us.