Orison Swett Marden, a famous author and founder of SUCCESS magazine, once said, “A good system shortens the road to the goal.” We couldn’t agree more with him, especially when the complex world of project management is involved.
By definition, project management is a key vertical of business management that entails overseeing and managing a team to accomplish specific tasks within a designated deadline. One can gauge the scope of this vertical from the fact that a study by the Project Management Institute estimates that by 2027, employers will need 87.7 million people filling project management-aligned roles. These project managers will be individuals with the ability to keep several plates spinning with mental faculties defying the clock.
Project management is indeed vast and there is a lot to absorb in it like planning, budgeting, scheduling, leadership for starters, and much more. And without proper documents that dot the i’s and cross the t’s, it is very easy to slip through the cracks.
Therefore, this blog offers you a comprehensive checklist of project management templates that you can put to use right away. A list of complete PowerPoint template resources also follows for you to download and become the best taskmaster there is (or ever will be). Here we go!
Project Management Templates For The Ultimate Fix
Rather than starting from scratch while managing your project, you can make use of pre-designed project management templates. These templates help in tracking, organizing, and boosting your team’s productivity. They also help in maintaining consistency throughout the project.
Although templates can be a lifesaver, they are a pain to design as a lot of research, time, and attention to detail are needed in crafting them.
Lucky for you, we have already done all the legwork. Here's offering over 50 project management templates that cover a wide gamut of duties and responsibilities under the project manager’s purview. Small and large-scale projects can be smartly organized with these well-chosen templates that are robust enough to accommodate any changes.
Therefore, download these project management templates, share them, and keep them handy whenever you need to manage tasks like a pro.
1. Project Charter
Project Charter is the foundation of project management as it clearly defines the objectives of the project, its scope, roles, and responsibilities of the stakeholders, and other major facets. A well-structured project charter will ensure that all the details of the project are accounted for and no high-level questions are left unanswered. It also serves as a reference document, keeping all the critical pieces together.
Project Charter Templates
This project charter template helps in keeping all the essential information in one place. With sections including project description, business need, resources and project risks, etc, this template is designed to accommodate everything related to the project and its management. Also, each section is expandable for extra notes and entries.
This project charter template contains some sections for entering important information regarding your project such as project overview, project budget, project team, and many more. This design is especially useful for people new to project management as everything can be optimized easily with it. Adapt this layout, to fit your specific needs and requirements or your project.
2. Project Plan
Where project charter stops, project planning begins. It is a tool that helps in visualizing all the important details of the project from start to finish such as stages, steps, tasks, scheduling, protocol formulation, and many more.
A well-thought project plan will help in conceptualizing all the details of the project before its execution, thus making it the second most important element of project management.
Project Plan Templates
Track project, manage timelines and visualize the progress of your project with this minimalistic complete deck. Document everything that is important with this comprehensive and easy-to-use template. Being a complete deck containing 60 slides, this PPT comes in handy throughout the project management process.
This project planner template uses a variety of colors to denote different parameters. The fields included in this template are populated by responses that are driven towards essential components. This is an appropriate design for small as well as individual projects, not requiring a whopping amount of details.
3. Project Scope
Project scope forms a part of project planning and lists project tasks, goals, costs, deadlines, and deliverables. It sets boundaries for the project, in other words, what will happen and what can’t happen is all decided by the project scope.
A good template will help in making the project scope precise as well as measurable which is extremely important for project stakeholders. As it helps in determining what is in the scope and what it is outside the scope.
Project Scope Templates
This project scoping template helps to get knowledge about the entire project so that a good outcome can be expected out of it. The aim of this template is to assist the user in building a project in a very easy and systematic manner. It also saves you from the daunting task of creating a project scoping template time and again. All you have to do is download this template, and work with it multiple times as it is fully responsive to your needs.
This is a good example of a project scope template that contains multi-variety slides each of which can be beneficial throughout the entire course of project management. It will facilitate not only project scope but also all other elements of project management depending upon the needs and requirements of the user. Also, the additional space provided will help you add the necessary information, thus making it an ideal template for project managers.
This template helps in identifying project boundaries and allows some space to add other important details. It is an excellent choice for managers who prefer to look at a consolidated dual-purpose item rather than the whole suite of project management documents. Such a template is most suitable for low-risk and conceptualized projects.
Related read: Don’t Let Your Next Project Be A Disaster!! Add These 7 Essential Project Scope Slides
4. Project Status Report
For effective communication during the iteration of a project, a well-constructed project status report is needed. It serves as a document that provides critical information to the stakeholders and keeps the communication between the team members fluid. Apart from this, it is an indicator of the progress made throughout the project. Besides this, it is one of the most efficient ways of keeping all the parties involved and accountable for a project.
These project report templates will help you get started.
Project Status Report Templates
This concise yet very detailed template highlights the most essential information required to get a concrete idea regarding the project status. Also, it is color-coded making it very easy to comprehend by the audience.
This comprehensive monthly status report template investigates every major facet of the project and shows whether the project is on track or not. It uses different colors to show some specific areas of the project such as overview, budget, risk, etc. Therefore, it is an ideal option for small-scale businesses and projects.
5. Project Proposal
Many projects often require approval or sponsorship, financial help, or otherwise from the stakeholders. A project proposal is one such means by which you can inform the key participants about the prospective project and supply them will all the critical information required to make an intelligent approval decision.
Project Proposal Templates
This is a very polished and detailed template that consists of components discussing the overview, scope, budget, and other pertinent information that the stakeholders need to approve your project. All of the slides given in this template are user-friendly and consist of extra spaces to add your details.
This is a one-page project proposal template that can help you do a lot with concise documentation. Feel free to alter this flexible PowerPoint template as per your brand and company requirements. You can navigate the project issues with this adaptive template while keeping a track of project resources and manpower. You can also share this lucid template with your prospects to keep them on the same page as you complete the project with ease.
6. Project Roles and Responsibilities
Designating roles and responsibilities is one step deeper down in the weeds of project management. It allows you to plan everything in order to make the project a huge success. It also acts as an optimum visualization tool that can be custom-tailored for your operating environment.
Project Roles and Responsibilities Templates
This template can be easily manipulated according to your needs and requirements. Also, it is very useful in building team harmony as everyone is on the same page. Besides this, the color-coded layout makes it easily understandable, thus helping you designate roles and responsibilities with utmost precision.
Use this template to assign roles and responsibilities to your team members and ensure that the team as a whole can proceed on a firm footing. Further, this template is subjective to changes so feel free to edit it as per your liking. Anything and everything in this template can be modified to fit your needs and requirements.
7. Work Breakdown Structure
This work breakdown structure is a process by which the project is divided into various deliverables further defined by activities, items, actions, etc.
It is a hierarchical structure presented in the form of a tree branching out as products, activities, services, and other lists of deliverables. This is especially helpful in getting the answers to the “hows” of accomplishing a project goal.
Work Breakdown Structure Templates
Work Breakdown Structures are highly visualized depending upon the tasks and the complexity of the project. This sample layout provides both an outline and tree structure view in a template format that can be downloaded. You can add as many levels as you like to this design in order to get a descriptive view of the entire project. This design offers simplicity and quick organization of your tasks and activities.
For a slightly different approach to the classic work breakdown structure, we have designed this template that separates all the levels and labels. It provides both horizontal and vertical views of the tree structure. The visual nature of this work breakdown structure template makes it highly comprehensive and easy to read. Thus helping the viewer to understand relationships between various levels, tasks, and others.
This template is designed in the form of boxes and rows for an easy-to-read layout. Levels are clearly separated and organized hierarchically which makes it extremely comprehensive. This layout is perfect to give at a glance view of the project as it provides clarity on the breakdown of tasks. Not only that, but it also helps the viewer look at the overall scope of the work without getting lost in the details as everything is neatly presented.
8. Project Tracking and Reporting
One of the most integral parts of project management is proper tracking and reporting. It leads to transparency that allows project leaders to solve any issues that may arise. It also leads to clear and concise communication (this will be covered in the next point).
Project Tracking and Reporting Templates
This Timesheet template can be used by employees to track each part of their day in an hourly fashion for up to a week. It does a great job of breaking up the team members’ day so that precise data of the allocation of time can be extracted. This template is fully customizable so feel free to make as many changes as you like.
This is an effective visualization tool that can help you track each task and its progress against the original time. Also, it is a sample layout, so modify its components as per your liking.
Manage track and update all the tasks and gain insights into how your project is progressing with this well-structured template. Document the time taken for each activity and more with this template that is versatile enough to accommodate all the needs of the user.
Timelines are extremely effective for project management as they give a general overview of important milestones and other key events. This template is designed in the form of a timeline that will keep all your team members on the same page. This pre-designed template will also help you in saving time and resources as all you have to do is click on the download button and save it for your future use.
This template can be used to capture the milestones of the project and the deviation between actual dates of attaining project goals and objectives. Also, it comes in an editable format, so make as many changes in it as you like.
9. Communication Plan
One of the biggest hurdles in carrying out effective project management is poor communication among the masses. Having a definite communication strategy assures that there are clear expectations regarding how, when, and to whom team members should communicate depending upon the tasks assigned to them. They can also be regarded as collaborative efforts involving all the stakeholders that make the communication process very fluid.
Communication Plan Templates
This template comprises 28 slides which are very descriptive in nature. These slides allow detailed input regarding conferences, meetings, reporting, and regular communication among the masses, besides the other types of communication that are necessary to make a project successful.
This particular communication plan is designed to showcase everything important pertaining to a project in one place. It shows a list of communication types and how each should be conducted. It is also unique yet very specific to your project needs. All you have to do is download it, add the necessary information, and use it to make the communication between your team members a lot more fluid.
10. Risk Management Plan
While surprises are bound to come during the course of a project, managers can anticipate possible threats by making use of a risk management plan. A risk management plan helps foresee possible risks and analyze the impact of those risks on the project. Based on these threats and their impact, managers can formulate a due course of action to mitigate these risks as much as possible.
Risk Management Plan Templates
Risk management is arguably the most important part of project management. Use this PPT template to develop a comprehensive risk management plan for your enterprise. It includes 41 content-ready slides presenting various deliverables like risk identification, risk register, risk mitigation strategies, and other pertinent elements of an effective risk management plan.
Create a powerful and dependable risk management plan with this content-ready template. Use it to identify potential risks at an early stage and formulate risk mitigation strategies. Also, keep everyone informed regarding the risk mitigation plan formulated by you with this fully-editable PPT. This template will act as a real-time support tool for your organization as everything is pre-designed. All you have to do is download this template and edit the content as per need.
You can use this template to keep a close track of the various types of risks and their possible impact on the project, thus helping you create an effective risk management plan. This template provides a detailed log on the risk types, its description, probability of its occurrence, risk reduction, the owner of risk, and others. Besides this, this layout can be easily edited to add or remove any of the components you like.
This risk assessment matrix template provides a quick overview of the relationship between the probability of occurrence and the severity of a number of risks that fall under each category. This color-coded theme of this template makes it easy to distinguish among various ratings, giving a clear view of the levels of risks that are to be addressed.
11. Project Budget
Exceeding the amount of calculated budget is perhaps the biggest threat to successful project management. Without a clear idea and cost estimate of every project stage, things are bound to not happen the way you plan them to be, thus disrupting the entire project handling. Therefore, setting a project budget is vital to project management.
Project budgets include estimation details that can be broken down by phases and tasks. Also, the budget is not supposed to be static by any means. So, it should be updated regularly as the project progresses keeping the stakeholders abreast of the changes.
Project Budget Templates
The most essential factor of successful project management is by creating an accurate project budget which can be an extremely difficult task especially when the scope and timeline of the project are never static. Employing this budget protection template will help you stay on top of your project budget game. It will help you track everything budget-oriented with majorly monitoring variance between the actual and budgeted amount.
This template is most suitable to present cost estimates of individual projects. Present and track project-specific budget details with this template and share it with stakeholders, team members, and other parties to increase visibility into status. Also, use it to calculate variances and ensure that spending on a particular project is under control.
This is yet another example of a project budget template that is suitable for individual project handlings. This well-crafted template will help you keep all the budget-related information organized at one place. It will also make sure that all the information is comprehensible, thus helping the team members not go above the decided budget.
12. Traditional and Agile Project Management Methodologies
Traditional project management methodologies provide very little scope to make changes. In other words, it is a very rigid process that follows a top-down approach. However, agile project management focuses on getting the right product rather than following a rigid structure.
If you are still confused about which approach to go for your individual project, here are a few examples of both approaches to help you get started.
Traditional Project Management Templates
PERT charts can be used to estimate the minimum amount of time required to close a project. This is done by examining the breakdown and the relationship between various tasks. This template will help you create a PERT chart with ease and use it to handle complex projects. It will act as a great visualization tool that can be used to analyze the dependencies between each step.
Unplanned project changes happen once in a while. While some changes bring positive outcomes, some don’t. So, it is important to be ready for prospective changes. By submitting this change request form template, you can make the changes much more manageable. It will also help filter bad ideas, embrace the good ones and+ most importantly keep everything organized.
Agile Project Management Templates
Agile projects need thorough sprint management as well as planning. This template can be used by managers to track, organize, and prioritize their agile projects. The color-coded layout of this template helps in showing the status of the tasks which makes this template far more comprehensive.
This is another example of an agile project management template that can be easily presented and shared with the esteemed members. It allows you to list various tasks, assign them to a sprint, and calculate the duration of each task based on the start and end dates.
13. Gantt Charts
Gantt Charts are extremely useful tools for a quick visual reference of the schedule of the project and how tasks are broken into independent relationships. Though Gantt charts may vary in design and complexity, their basic components remain largely the same.
Gantt Chart Templates
Organize complex projects and timelines using this template. Input task names, start and end dates, time duration, and other dependencies to track everything meticulously. This Gantt chart is apt for project management hence use it for your future projects.
This is also like the previous Gantt Chart example listing tasks, durations, start and end dates, etc. Use it for communication purposes as it presents a high-level summary of your project. Besides this, it is a fully editable layout, so feel free to make as many changes as you like.
Visualize your project deliverable and schedule using this template. Showcase your project progress, current status, and other aspects with ease using this fully-editable layout that can be modified as per your needs and requirements.
Plan and schedule your projects with utmost efficiency using this Gantt Chart. The data-driven feature of this template helps you manage everything optimally, thus helping you finish your project on time.
This is yet another Gantt chart template that can be used to manage your projects. Download it and edit its components any which way. This template is linked to Excel so it will automatically get updated as soon as you add your data into it.
Related read: Project Roadmap vs. Gantt Charts - Which one to use for your project and why? (Top 10 Templates Included)
14. Project Closure
For projects nearly reaching completion, a project report is a must-have component. It has to be completed by the person in charge so that a complete breakdown of the project can be presented.
These are a few templates that can help you evaluate if the goals of the project are reached or not.
Project Report Templates
This template can be used by project managers to showcase the consolidated metrics of the project such as overall task details, budget, pending items, and others. It is also great to measure the performance and present a conclusive report that can be used to assess whether the project goals are met or not.
This health card template presents a conclusive report that can be used to judge the current status of the project. Each of the project health indicators can be easily monitored with this full-editable layout, which will make your process of presenting project health status very easy and convenient.
The purpose of this template is to provide a visual snapshot of the project cost deviations that have occurred during the course of project management. The table will help you present this data with utmost efficiency and compare them as well.
This template provides a visual representation of the issues across the project. This template can be grouped along with your management dashboards which will help you present a conclusive report with ease. The table given in this template helps you list down every issue that needs to be addressed in completing the project proficiently.
Project Management Templates: A Complete Solution
Project management templates sure belong in every project manager's arsenal. But sometimes, not every project manager can choose their pick from the catalog of project management templates we provided so far. The sheer number of simultaneous projects in a company can overwhelm the most agile taskmaster.
So what's the solution?
Introducing complete decks that include everything related to project management. These project management templates will also serve as helpful examples to master every stage of a project. We have shortlisted 10 complete decks for you that will make your project management process a breeze!
Project Management Template 1
This is an effective template for any project whether it is small or big, simple or complex. Use it to develop the right project management solutions and communicate the same to your team members. Top project management leaders can utilize this template to align the right resources, people, and schedules to get work done on time. Also, use it to create consistent project elements that fit your individual work preferences.
Project Management Template 2
This content-ready template will help lead your team to achieve their targets and meet success criteria in the due time interval. The primary challenges of project management can be mitigated with this pre-designed template comprising of 74 slides, all fully customizable. Hence, the entire PPT can be altered as per your specific project needs.
Project Management Template 3
This template compiles everything needed for successful project management in one place. It is a comprehensive tool comprising of content-ready slides including deliverables like a project, brief, scope, milestones achieved, impact, risk management, and other pertinent information. You can optimize anything in this template to fit your individual needs and requirements.
Project Management Template 4
Plan, organize, and manage the efforts to accomplish a successful project with this template. It comprises 47 slides each showing project deliverables thus serving as a great project management tool. Also, this template can be custom-tailored to fit your needs. All you have to do is download it and use it as per your liking.
Project Management Template 5
This template connects all the elements of a great project management presentation in an orchestrated way. It acts as a visual resource for anyone looking for a meticulously crafted project management template. It also acts as a great communication tool, hence it can be used by any project manager irrespective of the industry he belongs to.
Project Management Template 6
This template presents all the components to manage a project successfully whether it includes project, description, project progress summary, milestones, and other major facets. It also provides you enough space to add additional information that is critical to your project work. All you have to do is click on the download button and make this template your own.
Project Management Template 7
This template sets in motion the business activities that are needed for project management. It also acts as a clear and easy-to-understand medium of communication that can be shared with the team members, stakeholders, and other concerned parties. It will keep everybody related to your project well-informed and help deliver positive results as well.
Project Management Template 8
This is yet another meticulously crafted complete deck that a project manager can use to ease out his work managing projects. It consists of all sorts of editable charts and information that can be custom-tailored as per the user’s needs and requirements. Not only that, but it will also meet your project expectations as it is a professionally designed template that can be adapted to any project.
Project Management Template 9
Project management templates help you visualize and track any changes in the workflow from start to finish. To make the most out of visual content, you can download this complete deck to monitor your project activities. You can also keep your team in the loop regarding deadlines and developments using this template. Click below to download the template right now!
Project Management Template 10
Need to get things done better and faster? Try this lean project management template that will help you do more with less. You can apply lean methodologies to finish your projects on time with the help of this PowerPoint template. Replete with color-coded illustrations, this PPT template will help you uphold the highest standards of quality in your project output. Additionally, you can visualize the progress of activities while minimizing waste using this handy template. Download now!
Whether you are a small start-up, an NGO looking to start a new project, a large household wanting to streamline its operations, or a growing organization in need of robust solutions, these project management templates will surely help you.
Think about what resonates with your needs; risk register, work breakdown structure, project scoping template, or any other that you need to help your project thrive. Maybe a simple Gantt chart is what you need to make your project management a breeze.
Whatever you choose, these project management templates are fully customizable. So, feel free to download any and become the ultimate taskmaster.