Strategies To Increase Productivity And Effectiveness Training Ppt

Slide 5

This slide mentions the meaning and concept of productivity. It says that Productivity is a term used to measure efficiency. It is a measure for determining the value of output that comes from the input provided. The productivity level indicates how efficiently people, organizations, industries, etc. convert their inputs, such as land, labor, capital, etc., into valuable output such as goods and services.

Slide 6

This slide mentions the importance of productivity. It says that productivity is important because of the following – effective and efficient use of resources, cost reduction, customer satisfaction, and rising expectations, better relations, reduced turnover rates, increase in profits, and increased market share.

Slide 7

This slide highlights the importance of productivity for consumers, governments, businesses, and workers. 

Slide 9

This slide showcases the four most frequently-used ways to measure productivity. These are simple productivity output,360-degree feedback, time-tracking and efficiency.

Slide 10

This slide illustrates, with an example, the Simple Productivity Output method of measuring productivity. This method is applied when an individual wants to determine the units made or the tasks completed. This method is considered unsuitable in complex situations and is used to calculate labor productivity.

Slide 11

This slide mentions the efficiency method of measuring productivity at the workplace. It says that this method is very significant as efficiency and productivity go hand-in-hand. This method acts as a benchmark to compare employees’ performance.

Slide 12

This slide explains the Time-Tracking method of measuring efficiency at the workplace. It demonstrates that this method is used to measure the productivity of remote employees. In other words, this method is suitable when employees have limited contact with each other.

Slide 13

This slide mentions the 360–Degree Feedback method of measuring productivity. This method measures productivity with a subjective lens and is best suited for small teams with clearly defined communication and working styles.

Slide 15

This slide explains the silent killers of productivity. These are: Fear of failure, Inability to plan, Waiting for perfect timing, Multitasking, Frequent breaks, and Lack of concentration.

Slide 16

This slide lists some of the best ways/tips to increase productivity. These are: Plan ahead; Take regular breaks; Say no to meetings; Quit multitasking; Give up on illusion of perfection; Take exercise breaks; Work in 90-minute intervals; Minimize interruptions; Set realistic goals, and Track and limit the time spent on tasks.

Slide 17

This slide explains common strategies to increase the level of productivity. These are: One-on-One meetings; focus on Focus; Continuous motivation; Avoid multitasking; Avoid time-wasting activities; Use productivity apps; Review goals daily; Set reminders; Start wellness programs, and Embrace simplicity.

Instructor’s Notes:

• One-on-One Meetings: Unlike group meetings, one-on-one meetings are considered a more efficient and effective tool for productivity. Such meetings help in building team loyalty and also strengthen the relationships between leaders and the teams
• Focus on Focus: An individual should give undivided attention to tasks at hand. Focusing on task helps train your mind, eliminate distractions, and increase productivity
• Continuous Motivation: Motivating your team by understanding what is essential for each person is another crucial element of productivity. Discovering the right balance between intrinsic and extrinsic motivation is the key to achieve highest productivity levels
• Avoid Multitasking: It is essential to avoid multitasking at work or in real life. It is always considered a better strategy to work on one thing at a time, as multitasking will overload you reduce productivity
• Use Productivity Apps: If a person otherwise finds it difficult to measure and boost productivity, it is advised to use technology apps. Some of the apps are Slack, Dropbox, etc.
• Avoid Time-Wasting Activities: While working from home or office, multiple distractions act as productivity killers to your planned schedule. Minimizing such tasks should be considered a priority. These tasks can be in the form of meetings without any clear agenda, unwanted e-mails, social media, procrastination etc.
• Review Goals Daily: Setting goals does not mean anything if they are not constantly reviewed and revised on need. Parameters can be decided to review goals continuously and modify them whenever required
• Set Reminders: Setting reminders and establishing smart calendars can help you organize your tasks better and improve your overall productivity. An individual can set alerts for tasks at the team as well as individual level
• Wellness Programs: Wellness Programs encompass the mental as well as physical health of a person. Working on the overall wellness of a person will improve the productivity levels of a person
• Embrace simplicity: Having a plan with clearly defined steps and outcomes can help people stay on their goals and prepare them for immediate success

Slide 18

This slide explains the two-pizza rule introduced by Jeff Bezos at Amazon. It says that no meeting should be so large that two pizzas cannot feed the members in that meeting. Every meeting or internal team should be small enough, consisting of not more than six-eight members. It is evident that a meeting where a small group is involved is considered more productive and effective. 

Slide 19

This slide explains the benefits of Two-pizza rule introduced by Jeff Bezos. It also mentions what problems arise in meetings with huge groups. It says that a meeting with limited number of members in a team has benefits such as – more engaged employees; more innovative decisions; clear communication; preventing data duplication and helping in taking quick decisions.

Slide 20

This slide mentions the activity that can be conducted by the trainer to explain the concept of productivity. The trainer can add this if he/she wants to energize the persons in the hall and practically explain to them the ways to find the hidden treasure of productivity within themselves.

Slide 21

This slide mentions the concept and importance of goal-setting. SMART Goals are goals that are Specific, Measurable, Attainable, Relevant, and Time-based. These are important because these lead to continuous motivation, improved focus and satisfaction, overcoming procrastination, making tasks interesting, and Such SMART goals also help us push previous boundaries of achievement and improve our own work ethic. 

Instructor’s Notes:

• Continuous Motivation: Goal setting is important as it will motivate and inspire you to work towards something with dedication. It means setting benchmarks that act as progress monitors and help track performance from time to time. It gives an individual the confidence to grow, stay motivated, and attain their respective goals
• Improved Focus and Satisfaction: Establishing goals help an individual avoid wasting time on unnecessary activities and focus in the right direction. When targets are clearly defined, individuals can put all their effort and energy to focus on it without letting any negative energy, distractions, and confusion to arise
• Overcoming Procrastination: Setting goals and timelines make you accountable. You will be continuously reminded of your tasks and responsibilities, your accountability, and the consequences attached to it. This will overcome the temptation to procrastinate
• Makes Tasks Interesting: While working towards a goal, every task and responsibility feels filled with meaning and a purpose. Tying small goals to a larger goal boosts your confidence and makes the task more enjoyable. Goal setting makes you notice every small achievement and keeps you inspired and happy
• Helps in Pushing Boundaries and Improving Oneself: One of the critical benefits of goal setting is it helps you become the best version of yourself as it will lead you to fulfill your true potential. The process of setting and achieving goals is not easy, but it pushes you to give your best and grow

Slide 23

This slide mentions the concept and meaning of delegation. It says that delegation is the transfer of responsibility from one person to another. The transfer can be of specific tasks and responsibilities for a specific period of time. It saves time and helps you develop a team as professionals. It also inspires and motivates the team members/employees to perform better.

Slide 24

This slide explains the ABCs of delegation. It states that under the ABC method of delegation, tasks and projects are labelled as follows: ‘A’ is for Autonomous, ‘B’ for Briefing, and ‘C’ for Conversation.

Slide 25

This slide explains the A element of ABC Method of delegation. It states that ‘A’ category tasks are routine tasks that can be easily handled and do not require any follow-up. These tasks, sometimes, are so routine that they can be completed by the responsible person without requiring to follow-up. There is a high tendency to delegate these tasks

Slide 26

This slide explains the B element of ABC Method of delegation. It states that ‘B’ category tasks are broader in scope than the A category autonomous tasks. These involve a few more steps but are not overly complex. These tasks require the briefing up (circling back) to the delegator upon completion.

Slide 27

This slide explains the C element of ABC Method of delegation. It states that ‘C’ category tasks are complex in nature. To complete these tasks, a lot of advisors have to pull themselves out of their comfort zones. These tasks require guidance and conversation beforehand which can continue throughout depending upon the requirements and complexity. A progress report and discussion after completion of the task is mandatory to really draw full value out of the effort and resources expended in it.

Slide 28

This slide explains in logical detail that why is it essential to say no to unwanted things in life and how to say. It also says prioritizing things in one's own life are far more important than ordering someone else' life. It adds that whenever a person is asked to do something that he/she is not willing to do or is not comfortable doing, he/she must learn to must say ‘No’ confidently without having to apologize. You don’t have to feel sorry for another person’s responsibility in life and say ‘Yes’ only to the important things that add value to your life. Acknowledging and valuing your time without feeling guilty is the most powerful thing you can do to yourself as an Individual. Saying ‘No’ is considered healthy. It is a solution to many of the problems because helps in establishing healthy boundaries, gives clarity to another person, build healthy relationships, helps to put time and energy wisely, focus on important things, and better decision making.

Slide 29

This slide mentions how and when to say no and prioritize the most important things over others. It says that an individual should avoid the offer to socialize when he/she has scheduled work or any other important task, choose a place to study where you won’t be tempted to chat, watch movies or YouTube, or use social utilities like Facebook, etc.

Slide 30

This slide explains stress, the actions that manifest it, and ways to manage it in an effective manner. It mentions that stress is a feeling of being under pressure which may arise from factors like increased workload, an argument with a close one, financial worries, etc. When a person is stressed, he might experience a feeling of worry, find difficulty in concentrating and relaxing, and may feel depressed. To avoid this situation, it is suggested that a person should eat healthy and walk, exercise regularly, take time out, get restful sleep and not be too harsh on himself/herself. It is helpful if the person can be mindful, meditate, eliminate specific triggers, and talk about what is causing the problem/issue.

Instructor’s Notes:

• Eat Healthy: Eating a healthy and well-balanced diet helps you feel better. It is always suggested to take healthy meals and never skip meals 
• Exercise: Workout and Exercise are one of the best ways to relax your mind and body. Exercising regularly will help you maintain a better lifestyle and improve your mood
• Take Time Out: Individuals should set aside some time from their daily routine for hobbies and self. Try doing something that makes you extremely happy and helps relieve the stress
• Get Restful Sleep: Take a minimum of 7-8 hours of sleep daily to balance your sleep cycle and work life
• Don’t be too Harsh on Yourself: Take things lightly, and don’t run in life. Look at your life positively and handle all situations with calmness and kindness. Consider that nobody is perfect in doing everything, but one should constantly keep trying
• Be Mindful and Meditate: Meditating is the best way to give rest to your mind and the unwanted thoughts. Take at least 30 minutes daily to sit with yourself and meditate
• Eliminate your Triggers: Find out what is causing you to stress or what is your trigger point. Once you successfully find out the reasons, it becomes much easy for you to overcome stress or at least minimize it
• Talk About What is Causing Problem: If anything affects you, consider sharing or talking about it to someone you trust. Try positive self-talk or consider consulting a therapist if nothing works. There is nothing wrong in feeling or sharing your problems

Slide 31

This slide mentions the key takeaways from the training module on strategies to increase productivity and effectiveness. The one thing we can all avoid is falling victim to silent killers of productivity.

Slide 32

This slide mentions the questions from the training module on productivity that can be asked by the trainer to initiate discussion. The idea is to make sure there is some action from trainees to bring and implement these concepts into their daily lives.

Slide 44 to 59

These slides depict energizer activities to engage the audience of the training session.

Slide 60 to 87

These slides consist of a client training proposal highlighting what the company providing corporate training can accomplish for the client.

Slide 88 to 90

These slides highlight the training evaluation form for instructor, content, and course assessment.