Kanban in Kaizen Training Ppt

Slide 3

This slide provides the definition of Kanban, i.e., it is a methodology in which visual signals are used to stimulate the action required to keep a process flowing.

Slide 4

This slide highlights the usage and features of a Kanban Board. It contains four stages which are Received, In-progress, UAT (User Acceptance Testing) and Done.

Slide 5

This slide highlights the structure of a Kanban Board. Its major elements are WIP (Work in Progress) Limit, Column, Card, and a Swimlane.

Instructor Notes

The major constituents of a Kanban board are:

• WIP Limit: WIP is the maximum number of work items allowed at a time. It can be defined per work state (s), per person, per lane, per type of work, for a whole Kanban system. They are typically represented by a number in a circle, above the respective columns
• Column: Columns divide the Kanban Board vertically, each of which denotes a workflow stage. There are four columns in a Kanban board: Requested, In Progress, UAT (User Acceptance Testing) and Done, which may vary depending on the sophistication of a work process
• Kanban Card: Kanban Cards depict the work items which move through a Kanban board. They contain vital details about the tasks such as description, size, deadline etc.
• Swimlane: Swimlanes help organize homogenous tasks together. These are the horizontal lanes that split a board into sections

Slide 6

This slide highlights Kanban principles which are: change management principles that focus on improvement and incremental changes whereas service delivery principles provide a service-oriented approach.

Slide 7

This slide showcases the change management principles of Kanban. These are commence with current knowledge, agree to practice incremental changes, and encourage acts of leadership.

Slide 8

This slide showcases the service delivery principles of Kanban. These are focus on customer needs and expectations, manage work, and regular review of services.

Slide 9

This slide showcases benefits of Kanban which are better workflow management, flexibility and responsiveness, continuous progress and delivery, shortened cycle time and resource allocation and waste reduction.

Instructor Notes

The benefits of Kanban are:

• Better Workflow Management: Kanban represents tasks of a project on a visual board, due to which the employees can understand the workflow in a visual manner. It not only helps them communicate better but also creates a sequence of workflows to maximize their efficiency
• Flexibility and Responsiveness: New tasks from the backlog are added to the Kanban Board only after current work is completed. This way, the project manager can prioritize tasks according to the needs of customers and the market
• Continuous Progress and Delivery: Continuous integration of tasks is vital for maintaining the overall quality of project. Kanban aims to increase productivity and overall efficiency and reduce overheads. This ensures that teams focus on enhancing their work at all times
• Shortened Cycle Time: By optimizing cycle time, the team can predict the delivery of future work. Teams employ WIP limits which makes the employees focus on only a specific number of tasks at a time. This is an important productivity enhancement tool
• Resource Allocation and Waste Reduction: Since the workflow is visible on the Kanban board, one is able to identify if some team is overburdened or if there are any wastages that need to be taken care of. Project managers can notice these problems and address these to find a solution as soon as possible

Slide 10

This slide showcases how Kaizen and Kanban are interlinked. Using Kaizen approach, by embracing challenges openly, having greater endurance when facing obstacles, one can foster Kanban culture in the organization.

Slide 11

This slide highlights the Kanban KPIs for tracking progress which are cycle time and lead time. Cycle time is the metric that measures the time taken to deliver a task whereas lead time is the total time taken on a task (right from the time work order is requested) till its delivery. 

Slide 12

This slide highlights Kanban KPIs for tracking progress which are Throughput and queues. The Throughput metric measures the total quantity of work delivered in a specific time period whereas, when tasks await further action, they appear as queues in the workflow.

Slide 13

This slide showcases a Kanban Dashboard with metrics such as cards by the priority of tasks, task status, work done and work left, responsible employees by priority, and overdue percentage.

Slide 14

This slide showcases the matrix of a Kanban Board for multiple departments with task status such as to-do, in progress, and done.

Slide 29 to 44

These slides contain energizer activities that a trainer can employ to make the training session interactive and engage the audience.

Slide 45 to 72

These slides contain a training proposal covering what the company providing corporate training can accomplish for prospective clients.

Slide 73 to 75

These slides include a training evaluation form for the instructor, content, and course assessment to assess the effectiveness of the coaching program.