Five Stages Of Procurement Process Flow Chart


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The following slide delineates procurement process flow chart used to buy high quality of raw material from a supplier. It provides information about purchasing request, bidding, evaluation, negotiation and purchase order. Presenting our set of slides with name Five Stages Of Procurement Process Flow Chart. This exhibits information on five stages of the process. This is an easy-to-edit and innovatively designed PowerPoint template. So download immediately and highlight information on Evaluation, Bidding, Purchase Order, Purchasing Request.

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Content of this Powerpoint Presentation


The image presents a PowerPoint slide that outlines the five stages of a procurement process flow chart, which is a structured approach to purchasing high-quality raw materials from suppliers. This flowchart is a step-by-step guide that includes the following stages:

1. Purchasing Request (PR):

The process begins when there is a need for raw material. A purchasing request is then sent, and upon approval by the finance department, the budget is allocated.

2. Bidding:

Once the PR is approved for bidding, quotations are received from various suppliers. Suppliers are shortlisted after evaluating their capabilities. If a supplier is deemed suitable, they are added to the supplier database; if not, a Request for Quote (RFQ) is issued.

3. Evaluation:

The received quotations are then evaluated on technical and financial criteria to ensure they meet the requirements. Suppliers that meet these criteria are considered qualified.

4. Negotiations & Contracts:

Negotiations are undertaken with the qualified suppliers. Once negotiations are finalized, a contract is issued, clearly stating the terms and conditions.

5. Purchase Order:

The final stage involves releasing a purchase order, for example, an order of 2000 units as indicated in the slide.

To the right of the flow chart, there is a box titled 'Specifications' which appears to contain the details of the raw material requirements such as weight, color, and supplier selection criteria including a minimum of 2 years of experience.

At the bottom of the slide, there are notes indicating that the slide is "100% editable" and prompts to "Adapt it to your needs and capture your audience's attention." Additionally, there are explanations for abbreviations used in the chart: 'RFQ' stands for Request for Quote and 'PR' stands for Purchase Request.

Use Cases:

The procurement process flow chart slide can be universally applied across various industries due to the general nature of procurement activities. Here’s how it can be used in different sectors:

1. Construction and Engineering:

Use: For managing procurement of building materials, equipment, or subcontractor services.

Presenter: Procurement Manager or Project Manager.

Audience: Project team, contractors, suppliers, or stakeholders involved in a construction project.

2. Manufacturing:

Use: To oversee the acquisition of raw materials, components, or machinery needed for production.

Presenter: Supply Chain Director or Operations Manager.

Audience: Supply chain staff, production team leaders, vendors, or partners.

3. Healthcare:

Use: For the purchase of medical supplies, pharmaceuticals, or medical equipment.

Presenter: Healthcare Procurement Officer or Hospital Administrator.

Audience: Hospital procurement team, medical staff, or healthcare suppliers.

4. Retail:

Use: To manage inventory procurement, vendor selection, and merchandise quality control.

Presenter: Retail Buyer or Inventory Manager.

Audience: Buying team, retail managers, or distribution partners.

5. Technology and IT:

Use: For the acquisition of IT hardware, software licenses, or third-party services.

Presenter: IT Procurement Specialist or CTO.

Audience: IT department, finance team, and third-party vendors.

6. Government and Public Sector:

Use: To govern the procurement of goods and services for public use, ensuring transparency and adherence to regulations.

Presenter: Public Procurement Official or Contracting Officer.

Audience: Oversight committees, regulatory bodies, and potential bidders or suppliers.

7. Education:

Use: For the procurement of educational materials, school equipment, or facility services.

Presenter: Procurement Officer for a school district or university.

Audience: Educational administrators, school board members, or vendors.

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    Superb! The innovative and inspiring template designs provide an edge to the presentation.

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