Top 7 Fundraiser Event Planning Templates with Samples and Examples

Q: How do you organize a fundraiser event?

Step 1 – Establish your goals: Define the objectives of the broader campaign, including the cause or purpose you wish to serve and the audiences that you hope to reach. Once you know your goals, you get to adjust your plans in accordance with them. Step 2 – Set an appropriate budget: Approximate the money and expenditure that you wish to allocate toward all channels of the experience. Be sure to monitor your expenses and incorporate the cost of the marketing, entertainment, and all other crucial expenses. Step 3 – Pick the right type of event: When it comes to fundraising, there is a plethora of events and avenues through which money can be raised. Choose the one that you believe will have maximal impact for your goals and resonate most with your target audience. Step 4 – Promote your event: Put the message of the fundraiser out using as many mediums as possible, including print ads, social media, and more. Be sure to weave the pivotal details into the message, such as the time, date, location, etc. Step 5 – Gather a team: Bring your vision to life with the help of a team. You can leverage the power of volunteer action, recruiting volunteers and distributing responsibilities to them.

Q: What are good fundraiser ideas?

Below are a few good ideas for fundraiser events: Talent Show: This is a fundraiser event that revolves around displaying the talents of its participants, which could take on various forms, ranging from singing and dancing to comedy and magic. Money in such an event can be gathered from donations or the admission ticket, as well as refreshments and beverages sold during the event. Trivia Night: A trivia contest could be a staging ground for a successful fundraising event among people, with entry fees and money galvanized from food and drinks helping to boost income. The underlying premise of the trivia could revolve around general knowledge, science pop culture, etc. Movie event: This is a project where the screening of a popular movie is the center of the fundraising experience, with money also being drawn from ticket sales and from popcorn and drink sales as well. Auction: Auctions attract larger audiences and facilitate a great amount of public interest. A live auction could also be hosted through a website or an app with options for online donations as well. Walkathon: A walkathon can generate interest among members of the public, with additional incentives for participation among volunteers helping to boost attention of the central cause behind the event.

Q: How do you plan a fundraising strategy?

Step 1 - Identify appropriate fundraising techniques: There is a great multitude of techniques and mediums for fundraising that can potentially make or break your campaign. Analyze the downsides and advantages of all the different fundraising tactics before settling on the right one. Step 2 - Be realistic: Ambitions fundraising goals are the norm. It is just as vital, despite the amount of hype and ambition surrounding your fundraising drive, to be realistic and to have clearly defined boundaries for your budget and fundraising target as well. Step 3 - Tap into multiple income streams: Be sure to leverage the use of many different channels of income for the overall fundraising initiative, instead of relying heavily on just one. Generate interest in your fundraising campaign through different mediums for the optimal chance of success. Step 4 - Have a clear vision and a set plan: Set in place an action plan with clear timelines, budgets and responsibilities across the broader management team for the best results. Step 5 - Assess your results: Be sure to track your monetary outcome against the objectives of the operation and to register feedback from those involved in the whole exercise. Revise the overall strategy based on the data and update it when required.

To the uninitiated, fundraising can seem like a daunting, overwhelming task, with too many intricate parts and a tangle of steps and procedures to pass through before reaching the finish line.

If you’re one of these people that feels the need to streamline their fundraising efforts to better manage time and energy, then utilizing our fundraising event planning templates is the ideal solution for you.

Fundraising Event Planning Templates are pre-designed dashboards that assist you in organizing and structuring the wider fundraising campaign. They can help you frame the entire experience in a more tightly contained and diligent format, helping you to curate your activities while conserving time and energy.

But when it comes to fundraising templates, not all are created equal. When measured in terms of quality and applicability, some are better than others and some are more digestible and easier to apply than others. It is crucial to know the difference here, to choose the right kind of template to organize your fundraising efforts for the maximum impact.

Hungry for more? Click here to read our other blog on fundraiser timeline templates.

In this blog, we’re going to be discussing seven fundraising event planning templates that you can download and customize to boost your event planning efforts. These slides offer users high value content alongside the flexibility of altering and amending the slides with ease to suit the specifics of your fundraising event.

Let’s begin.

Template 1: Nonprofit Fundraising Event Communication Plan Timeline

Use this nicely designed PPT Template to set-up a clear and effective roadmap to take you through the larger fundraising process. It has a neatly structured flow-chart that breaks down the essential parts of the operation, helping you to monitor these pivotal tasks against a set timeline, keeping you motivated to see it through. Some of the phases within the chart include set up, reminder, thank you message, as well as promotion, inspire and engagement.

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Template 2: Steps Involved in Communication Plan for Fundraising Event

Use this audaciously designed PPT Slide to levy the power of good planning and preparation, applying these principles to the communication strategy behind the whole event. Some of the subheadings spread across this dashboard are auditing, set target audience, communication method, soft and hard launch, set goals, messaging, assign teams and tracking.

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Template 3: Event and Fundraising Action Plan for Community Development Program

Organize your fundraising campaign around a sound action plan, utilizing all of the right tools and strategies, with a helpful nudge from this template right here. The PowerPoint Slide comes with ambient yellow and blue shades and maps out a structured model with which to orient the entire program. Subheadings built into the slide include person-in-charge, goals, actions, targets and review. Download this slide and add in the necessary adjustments to create a cohesive action plan to drive the fundraising operation.

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Template 4: Fundraising Business Event Plan Gantt Chart

Establish a clear plan with set deadlines for the fundraising process with the helpful insights from a Gantt chart, as presented in this template. The slide comes with two principal subheadings, ‘program action’ and ‘person responsible’ paired with a wider timeline that stretches across multiple months. Create a focused vision for your fundraising drive and demonstrate your efficiency as a business with the aid of this PPT Layout.

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Template 5 - Monthly Communication Plan for Fundraising Event

With the rise of the digital age, fundraising has become a multi-faceted and exhaustive business. Tap into all of the appropriate channels to accrue the widest impact in fundraising goals, with the aid of this PPT Template. It comes with four major sections – email, social media, official website and blog post, allowing you to monitor progress on a range of channels across a month-long timeline.

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Template 6 - Fundraising Event Management Plan Calendar

Boost time management and manage your business resources well for a better fundraising outcome, with the aid of the following PowerPoint Slide. It enables you to define clear objectives for your program and log updates across a week-long space while registering some essential details such as estimated costs and estimated income. Get this slide and reinvigorate your fundraising process, allocating the right amount of time to the right tasks for optimal impact.

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Template 7: Fundraising Event Management Plan Timeline

Put in place a well-crafted plan for your fundraising activity, many months in advance, with the aid of this PPT Template. This finely made PPT Slide lends you the tools to develop a cogent and impactful long-term fundraising plan, divided into four broad sections – setup, promote, remind, thank and engage. Use this meticulously designed slide to energize and sustain your fundraising campaign across a long series of months, arranging all of the pieces well in advance.

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Template 8: Fundraising Event Management Plan Gantt Chart

Use this PPT Template to decentralize the broader operations of your fundraising plan and narrow down to specific goals against a set timeline. The slide uses an efficiently designed Gantt chart to illustrate the core aspects of your fundraising project against a series of months, allowing you to monitor progress and manage resources efficiently. A subsection detailing the ‘responsible persons’ allows project managers to delegate duties in an organized manner.

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Template 9: 8 Stage Process for Developing Fundraising Event Communications Plan

Implement a well-thought-out strategic plan for your fundraising event, utilizing the core tenets of this helpful slide. Integrated into the breadth of the slide are eight essential elements for a successful communication strategy when fundraising – auditing, define goals, set target audience, decide communication method, finalize the message, track and measure, launch and assign team. Get this PPT Theme and empower yourself for better results within your fundraising campaign, applying a clearer vision for organization and communication for better success.

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Let’s Help Some Folks

Working against a set deadline with a clear and definite vision is the only way to beat the odds in the often-nerve-wracking business of fundraising. Having a sound strategy and setting all of the moving parts together is crucial, and with the help of SlideTeam’s PPT Templates, you get to do just that. Keep your event organized and stay ahead of the curve by downloading our pre-designed information rich slides and deploying them where needed.

Frequently Asked Questions on Fundraiser Event Planning

How do you organize a fundraiser event?

Step 1 – Establish your goals: Define the objectives of the broader campaign, including the cause or purpose you wish to serve and the audiences that you hope to reach. Once you know your goals, you get to adjust your plans in accordance with them.
Step 2 – Set an appropriate budget: Approximate the money and expenditure that you wish to allocate toward all channels of the experience. Be sure to monitor your expenses and incorporate the cost of the marketing, entertainment, and all other crucial expenses.
Step 3 – Pick the right type of event: When it comes to fundraising, there is a plethora of events and avenues through which money can be raised. Choose the one that you believe will have maximal impact for your goals and resonate most with your target audience.
Step 4 – Promote your event: Put the message of the fundraiser out using as many mediums as possible, including print ads, social media, and more. Be sure to weave the pivotal details into the message, such as the time, date, location, etc.
Step 5 – Gather a team: Bring your vision to life with the help of a team. You can leverage the power of volunteer action, recruiting volunteers and distributing responsibilities to them.

What is fundraising in event management?

Fundraising, within the context of event management, is intended to collect large sums of money to benefit a cause or organization through the attention garnered by a large-scale event. Some examples of fundraising events include auctions, concerts, marathon runs, galas, etc. The primary goal of such fundraising events is to elicit the attention of the broader public, enabling large numbers of donations from people witnessing the event.

What are good fundraiser ideas?

Below are a few good ideas for fundraiser events:

Talent Show: This is a fundraiser event that revolves around displaying the talents of its participants, which could take on various forms, ranging from singing and dancing to comedy and magic. Money in such an event can be gathered from donations or the admission ticket, as well as refreshments and beverages sold during the event.
Trivia Night: A trivia contest could be a staging ground for a successful fundraising event among people, with entry fees and money galvanized from food and drinks helping to boost income. The underlying premise of the trivia could revolve around general knowledge, science pop culture, etc.
Movie event: This is a project where the screening of a popular movie is the center of the fundraising experience, with money also being drawn from ticket sales and from popcorn and drink sales as well.
Auction: Auctions attract larger audiences and facilitate a great amount of public interest. A live auction could also be hosted through a website or an app with options for online donations as well.
Walkathon: A walkathon can generate interest among members of the public, with additional incentives for participation among volunteers helping to boost attention of the central cause behind the event.

How do you plan a fundraising strategy?

Step 1 - Identify appropriate fundraising techniques: There is a great multitude of techniques and mediums for fundraising that can potentially make or break your campaign. Analyze the downsides and advantages of all the different fundraising tactics before settling on the right one.
Step 2 - Be realistic: Ambitions fundraising goals are the norm. It is just as vital, despite the amount of hype and ambition surrounding your fundraising drive, to be realistic and to have clearly defined boundaries for your budget and fundraising target as well.
Step 3 - Tap into multiple income streams: Be sure to leverage the use of many different channels of income for the overall fundraising initiative, instead of relying heavily on just one. Generate interest in your fundraising campaign through different mediums for the optimal chance of success.
Step 4 - Have a clear vision and a set plan: Set in place an action plan with clear timelines, budgets and responsibilities across the broader management team for the best results.
Step 5 - Assess your results: Be sure to track your monetary outcome against the objectives of the operation and to register feedback from those involved in the whole exercise. Revise the overall strategy based on the data and update it when required.