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Has your organization ever faced a ticket delay because you had to wait for an employee to return from vacation? Or has your service portal ever gone down in the middle of the night, but no one knew how to fix it?
If YES, then as an organization, you must jot down all these occurrences and conclude how many times a week, month, or year they are happening and WHY?
The answer would be - feeble document management!
The crux of document management
Document management is a process to capture, track, and manage all your business documents. The basic approach is to convert them into a digital format and store them appropriately with tagging or indexing to retrieve them quickly.
To that effect, a document management system, or DMS, is a tool that helps employees get acquainted with various functionalities and get their documentation needs addressed. This provides information security, control access, decluttered physical/digital storage space, document verification, and less workload for enhancing collaboration capabilities.
If you are planning to create a document management system for your business, worry not! We present our 10 actionable PowerPoint templates to back up your paper-based or digital documents and get crucial information at the right time and place.
Let’s check them out one by one!
Template 1
Use this well-designed template to highlight the eight different stages of a document management system - creation, storage, categorizing, metadata tagging, delivery, repurposing, review, archiving/destruction. Download it now and make the desired changes.
Download Multiple Stages Of DM Template
Template 2
This is another exclusive template designed to illustrate the document management lifecycle. You can share it with your colleagues to ensure everyone in the company knows exactly where a document is housed. Grab it right away and take the necessary disclosure actions.
Download Multiple Steps Exhibiting DM Lifecycle
Template 3
Use this template to explain the three efficient operational flow methods of document management and help users find the required documents easily. In addition, you can introduce on-site locations, document processing centers, and document warehouse methods. Download and use it to your advantage.
Download 3 Types Of DM Operational Flow Template
Template 4
Use this document workflow template to reduce massive paperwork and speed up the day-to-day operations. Additionally, you can represent the pros and cons of various document management software. So download it and opt for the most lucrative document management tool.
Download DMS Workflow Software Requirement Template
Template 5
Share a multistage document management process with this visually appealing template. You can cover the exchange, processing, sharing, and tracking of documents. Therefore, download once and use it multiple times.
Download Multistage Process For Successful DMS
Template 6
You can use this Unified Modeling Language (UML) template to provide a standardized graphical presentation for DMS. It will help you describe the behavioral aspects or interactions of the document management system. So download now!
Download UML Diagram For DMS Process
Template 7
Exhibit the four stages of the document management process with this pre-designed template. You can plan, study, and act to have access to your latest documents. The template includes an arrow diagram, so download and duplicate it as per your requirement.
Download Multiple Stages Of DMS In Organization
Template 8
Design a uniform closing datasheet for your bank’s loan process with this well-structured template. You can edit the steps as per your bank procedure. Download now and systematize the essential documents.
Download DMS Bank Loan Process Template
Template 9
Share the features of a DMS such as input, indexing, search, metadata, automation, security, and processing with this innovative template design. Choose it and incorporate these intelligent information management practices. Download now!
Download Features Of DMS Template
Template 10
Monitor change and validity of your document information with this PowerPoint template. The design illustrates five steps – capture, categorize, manage, access, and share. Feel free to download this slide and embark on your document management journey.
Download Steps For DMS Template
To conclude
Paper storage requires significant space. Therefore, pick these stunning template designs to choose a persuasive document management platform that can integrate disparate documents in a single source. The templates are crafted by our team of creative professionals. So you can download and customize them to protect your company’s sensitive information.
Remember, when it comes to working, your time is as crucial as the paycheck. So go ahead, optimize and coordinate your documents by implementing a leading document management system from the cloud, on-premises, folder-based, and folderless.
P.S: You can connect with our design team to make your documents pop by getting a tailored presentation here.
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