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Businesses of all sizes, across industries, rely on a variety of processes for smooth operations. Documenting business processes can help businesses identify inefficiencies, implement changes, and provide clarity on the in-and-outs of a process and the individuals involved. A process template can help with this task.
Maintaining accurate and well-organized process documents is one of the best strategies for avoiding chaos in business operations and keeping things efficient and consistent.
Let's look at a process document and why you should care.
What is a Process Document?
A process document is a reference guide that compiles information about a particular way of doing things. Its Unique Selling Point (USP) is the detail that it goes into to ensure there is minimum leakage of resources in day-to-day business operations. An example of this is illustrated through the popular Japanese technique of Kaizen, which you can access here: How to Implement Kaizen: 19 Kaizen PPT Templates to Guide You.
Why is process documentation necessary?
Having this information in writing helps ensure that workflows follow guidelines. This also provides a structure for process management and aids in knowledge transfer when employees change roles or train new hires. As a philosophical principle, a process document defines consistent standards to improve business performance.
Benefits of Process Documentation
Process documentation impacts not only the efficiency of individual processes but also enhances overall company performance. A few advantages of accurate process documentation are:
- Facilitate Transitions: Documentation can provide a detailed look at a specific process and a broader context for how it fits in with other business practices. This data is helpful when deciding on the integration of workflows or making changes to a single process.
- Improve Communication: A process guide promotes mutual understanding throughout an organization. This aids in the planning and implementation of new projects or process changes. It can also help speed up training for new employees and outsourcing projects. The documentation process can also lead to a healthy debate among stakeholders, leading to innovation and improvement.
- Provide Structure: Defining the boundaries and control points for a process brings clarity to procedures and outcomes. The end goal is always an efficient execution of the process.
- Reduce Costs: If you can increase efficiency while improving quality, your bottom line and customer satisfaction will see a surge.
Now, you are ready to draw the optimum benefits of a process documentation template. Before you skip ahead and jump to the templates, we would want you first to absorb what a process template is.
What is a Process Template?
The term "process templates" refers to prebuilt business process design, execution, and management artifacts that reduce the time taken to arrive at a solution for almost all problems.
Why do you need one?
According to 55% of recent survey participants, the most significant advantage digital document processes bring to their organizations in light of the COVID-19 pandemic is the acceleration of document processing.
Decision-makers believe digital document processes (process templates) enable effective employee collaboration and customer satisfaction.
Let’s now unveil the process templates that your business needs.
Top 10 Process Templates
Template 1: Transition Process Template PPT
Outlining a relevant and inclusive transition process is not easy. It takes loads of hard work and relentless concentration. SlideTeam has designed a template that will save you from this trouble. You can even customize this five-stage transition process template. Get it now.
Template 2: Business Process Management PPT Template
Business process management is a topic that gives nightmares to many. To ensure you don’t get sleepless nights, we have prepared a template for the successful execution of business processes. Download it now.
Template 3: Multistep Quality Control Process PPT Template
A robust quality control process requires a keen eye and round-the-clock supervision. Unless you are willing to put on your inspection glasses and glue yourself to your laptop, download our pre-designed template and save yourself the trouble.
Template 4: Strategic Management Process For Continuous Improvement PPT Layout
Business empires aren’t built with mere words! You need a plan of action and, even more critical, its strategic implementation. SlideTeam presents a strategic management process template organized into five stages that helps your business sail through, both the good and the bad times. Get it now.
Template 5: Five-Step Project Management Process PPT Template
Ask the value of the project management process to someone who has lost clients to inadequate process infrastructure. You wouldn’t want to be in a position, where you watch clients leave because your dealings with them were disorganized and haphazard. Get our customizable template and ensure the successful execution of every project.
Template 6: Investment Risk Monitor Control Process PPT Template
Investment risks don’t come knocking, but they can knock your business down if you don’t have a process in place to keep these in check. Build a stringent investment risk control plan using our content-ready template and keep uncertainties at bay. Get it now.
Template 7: Business Process Management PPT Design
Cover every essential aspect of business process management with the help of our template built on extensive research and analysis. Get it now and fill the holes tearing apart your management process and targets linked to it.
Template 8: Corporate Performance Management Process Model PPT Template
Imagine counting people walking in Times Square on a busy day. Plenty, you’ll say. The same will be the case if you take a leap into corporate performance management without our template. We have designed a six-phase model that helps you assess every critical parameter that is relevant to corporate performance. Grab it now.
Template 9: Phases of Process System Integration PPT Template
This process template is a must-have resource for your business that covers the five major phases of building an integrated system. It helps you perform a feasibility analysis and use these insights in a practical, beneficial way. Get it now.
Template 10: Brand Building Process PPT Template
Brand building isn’t everyone's cup of tea. SlideTeam understands its importance and the effort that goes into building a brand. Here’s a PPT template to complement and consolidate your brand image. Grab it now.
Process Documentation FAQs
How to create a process document?
- Step 1: Define the process and its parameters. Choose the process you want to document.
- Step 2: Organize the steps.
- Step 3: List the participants.
- Step 4: List any deviation from the typical process flow.
- Step 5: Add control points to correct deviation identified in Step 4.
- Step 6: Examine and validate the procedure.
If you don’t have time or the bandwidth to go through the six steps above, download any of the Top 10 Process Templates that this blog has showcased. This will also save you from the struggle of going through these steps.
What should a process document include?
When drafting process documentation for your company, follow these steps:
- Determine the procedure.
- Establish the scope.
- Define the parameters and metrics of the process.
- Specify the inputs and outputs of the process.
- Create a process flow.
- Identify the participants on the team.
- Imagine the procedure.
- Evaluate the chances and cost or benefit of exceptions to the normal process flow.
The Final Word
Your process documentation can be organized around engaging and simple-to-understand visuals, such as flowcharts, checklists, and more, to improve information retention and ensure all steps are carried out.
Even no-design experience works here. No worries. Just use a process template from our list of 10 best and see how easy it is to customize a process documentation template and get desired results.
