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Despite having a great workforce, most projects in organizations fail.
The majority of projects are prone to irrational planning, subpar prioritizing, and ineffective resource allocation, which is the cause of project failure.
Project managers are forced to create effective workflows as a result of these frequent factors that cause projects to fail.
In order to successfully implement project management, it is crucial to comprehend its significance.
What is the Need of Project Management?
Project management is essential to the success of your organization. In fact, in a survey it was found that nearly 60% of senior executives agreed that creating a strong project management discipline is one of their organizations' top three priorities.
There are a number of benefits to project management that helps to streamline project processes, lower risk, and enhance project performance.
There are numerous benefits associated with managing projects in an organization. Some of them are listed below
- Clarity Regarding Accountability and Responsibilities
The success of a project cannot be ensured if teams lack the necessary knowledge. By using project management, you can focus your efforts on a clearly defined business aim thanks to clear objectives. Once everyone is on the same page, you may break up difficult jobs into manageable pieces. This enables each team member to accept full accountability for the tasks given to them, prioritize them effectively, and maintain concentration.
- Risk and Bottleneck Management that Works
Every project entails a certain amount of risk and difficulty. It can be a supply delay, a job delay, a scope creep, etc. However, being able to foresee potential problems makes it much simpler to put into practice efficient methods for risk mitigation and address bottlenecks even before they arise.
- Optimum Resource Allocation
Your skilled group shouldn't be left unutilized.
So, how can you make resources work to their full potential, especially when there are several projects underway?
A effective project management system provides a bird's-eye view of the workload that can be used to make educated decisions about resource scheduling and to assist spread the task fairly. This can assist deliver goods on schedule and save money and time.
Project Managers Playbook
Now, managing a project isn't a cakewalk, you as a project manager would be in need of a tool that can help you manage your organization's projects without any hassle.
One such great resource is a project managers playbook that lays out the guidelines for you to adhere to, in order to efficiently manage the project.
This playbook will arm you keep a track of project development, combining the agenda of project plan, status report, and resource matrix.
Having your hands on a resourceful and efficiently prepared project managers playbook will assist you in making your audience understand the different tasks, project lifecycles, deliverables and their durations.
We have compiled some very important slides from the project managers playbook so that you can accomplish your tasks on time. Download this complete deck now.
The Cover Slide
Initiate your presentation with this amazingly designed Project managers playbook having an insightful image. This slide gives you space to present your company’s name and the presentation title.
Utilizing this creatively designed cover slide you can grow the interest of your viewers and monitor if the project is meeting its deadline or not.
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Best Practices for Highly Productive Project Managers
Your project managers should be aware about the best practices that they should adopt in order to complete their project successfully. This slide mentions 3 most efficient practices that one must adhere to. These are –
- Gather Essential Information – Every project manager should understand project goals and prepare a detailed project scope. Along with determining the short term objectives they should constantly monitor the deadline. One of the other important tasks of a project manager is to get the tasks and other necessary documents approved by the stakeholders.
- Manage Expectations and Deliverables – managing the client expectation and deliverable happens to be another important aspect that project managers should consider. Along with determining the project feasibility – impact, cost and scope, a project manager has to ensure that the team has a clear understanding of the project.
- Prepare Well-Defined Project Plan – team selection, required resource detection and budget management are some other practices that a project manager should bring into practice.
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Role of Project Manager
This slide will help you acquaint your audience with the role of a project manager in managing the information flow across project. Also, to ensure easy workable conditions within your business organization you project manager should act as an information distributor.
Nevertheless, the given template incorporates a diagram using which you can clearly showcase how your manager should handle the flow of information.
You can also jot down all the other responsibilities of a project manager on the space given on the right side of the template.
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Determine the Role of Project Management Office
Talk about the role of project management office with details of its purpose and objectives utilizing this well-researched PowerPoint slide.
Additionally, you can keep a tab on the objectives and present the same in front of your audience by putting your hands on this readily- designed slide.
Some of the objective of project management office are –
- Successful end to end delivery
- Prepare project management maturity across firm
- Mentor and guide project team to ensure project management best practices follow up
- Full implementation of project portfolio management system that will assist strategic planning, project integration, essential resource allocation and project reporting.
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Checklist to Track Project Lifecycle
In order to track the progress of your project lifecycle you must have your hands on this readily-available project lifecycle management activities PowerPoint template. Therefore, this slide provides information regarding project manager’s checklist to keep a tab on all the activities related to project management lifecycle in different phases.
The phases and the relevant activities shown in the template are –
Project initiation – it includes performing feasibility test, team selection, etc.
Project planning – it includes preparing project plan and determining the cost
Execution of project – it involves managing team about their responsibilities and executing the plans framed.
Project monitoring – In this phase, project performance is monitored and issues are identified.
Project closure – activities like managing evaluation meeting, termination of contract and preparing final reports are conducted in this phase.
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Developing Charter for Project Overview
In order to execute and successfully deliver a project you must have a clear understanding of its goals, objectives and scope. You can do this only if you have this project charter overview PowerPoint template at your disposal. The presented slide provides information regarding the project name, goals, scope, business case, constraints, and deliverables.
Moreover, It will serve as a guiding light summarizing the project’s intent, defining the key players involved.
Also, this slide incorporates details regarding how projects are carried out, including the stakeholders involved, its estimated budget, key milestones, etc.
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Portfolio Management for Different Projects Initiation
Use this slide to highlight how efficiently you can manage portfolio related to different project management. It displays information in a table format regarding portfolio management for handling different projects in terms of managing schedule, budget, resources, risk, key issues.
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Status Report to Manage Progress During Project Lifecycle
This slide provides information regarding status report that helps in determining project’s progress. So, you must have your hands on this readily-available PowerPoint template to keep a tab on all the activities performed in a project lifecycle. From presenting the project name to its priority, key phases, starting and ending date.
Furthermore, by grabbing this slide you can make your audience familiar with project scope, key risks and issues, key achievements and benefits.
Utilizing the right side of the slide you can depict the project status.
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Team Meeting to Ensure Project Quality Management
Frequent team meeting are mandatory to ensure project quality and to assess the same you must have your hand on this project quality management PowerPoint templates. Therefore, this slide can be used to to talk about various meeting types and the people involved. Also, you can showcase the mode of meeting whether it will be online or offline along with its frequency to give a clear idea to your audience.
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Initiatives to Enable Project Motivation
The given template provides information about the initiatives that one should take to improve team’s productivity through motivation.
Some of the majors that can be adopted are –
Managing role conflicts – This includes managing overall project segregation including subsystems and subtasks. It also covers being consistent in status review and tracking project’s progress.
Handling Dynamic project environment – This covers preparing a contingency plan and enabling coordination over agreement to determine project direction.
Managing project communication – Now to enhance productivity of the organization it becomes the responsibility of the project manager to ensure that there is effective communication within the organization. A project manager should have the knowledge of the tools that are used to enhance communication in the organization which are- status meetings, reporting system, schedule meetings, reviews, etc.
Clarity across project objectives – it includes ensuring that every stakeholder understands the project objectives and enabling clear communication.
Addressing lack of team members commitment – As a project leader, the main focus should be on managing team’s conflict and handling their insecurities.
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Essential Parameters for Managing Communication across Project Lifecycle
This slide throws light on the essential parameters for managing communication across project lifecycle.
Some of the essential parameters for effective communication throughout the project lifecycle mentioned in the slide are –
- Information urgency
- Technology
- Project shifting
- Duration of Project
- Project environment
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Project Communication Plan for Key People Involved
It throws light on the key stakeholder’s project communication plan and includes details about communication goal, frequency, owner, and audience.
Some of the different elements of communication goal are –
- Team startup
- Project review
- Post project meeting
- Project status report
- Tracking progress updates
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Procurement Plan for Project Requirements Management
Get your hands on this well-researched slide which provides the work breakdown structure for agile software project budget assessment. It gives you space to jot down projects name and the other important details.
In addition, It incorporates a table describing different projects along with the date of request, action date, delivery date and their status.
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Dashboard to Track Project Essential Activities
Use this dashboard PowerPoint slide to track essential activities related to your project. It showcases the important project KPIs including schedule, budget, resources, risks and issues and quality of various projects.
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Wrapping Up
Having a project managers playbook is a necessity if you want to handle your deliverables efficiently. But, creating one requires a lot of time and efforts which you can save by joining hands with our playbook. Additionally, this playbook includes all the guidelines you must follow in order to manage the project effectively.
