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"Give me six hours to chop down a tree, and I will spend the first four sharpening the axe"- Abraham Lincoln.
Lincoln had amazing management skills that helped him manage the entire nation during the toughest times. These words of him are an apt example of it. Even today, his words keep guiding individuals and businesses alike. These particular words are enough to express the importance of capacity planning for any business.
Getting projects is not enough; businesses must have an infrastructure to meet the demands. And that can be achieved only via proper capacity planning. Let's say you own a business that manufactures footwear. Now, you get an order to produce 10,000 pairs of slippers within a month. That's a great opportunity for your business. But is your infrastructure ready for the same? If it's not, you can not fulfill your commitment and that reflects badly on your image.
Similarly, if you own a warehouse, it's important for you to constantly track its capacity and plan accordingly. You'll need a buffer to store any urgent incoming lot, and at the same time, you can't afford to keep your warehouse empty. That's where capacity planning comes into play.
With proper capacity planning, you can reduce the load on your team members, prevent burnout, and properly utilize the available resources. Today, the markets are extremely volatile, and so are customer demands. So, you must have a real-time update on the available resources and required capacity. Only then can you identify bottlenecks in advance and stop the issue from getting out of hand.
Best Capacity Planning Templates to Prepare for Future
At Slide Team, we have designed highly customizable, 100% editable, and content-ready capacity planning templates. You can use them to bump up your performance and availability and optimize your workload. So, let's take a look at these templates one by one.
Template 1: Employee Production Capacity Utilization Trend in The Organisation
The workforce is the backbone of any organization. Such an organization solely relies on its workforce to deliver its output. So, it's important to understand how change in the headcount impacts the output. This simple and clutter-free template can help you do that. It lays out a bar graph where the number of employees is plotted against the capacity utilization percentage. You can easily identify your workforce's efficiency with this template. It can help leaders and managers identify any potential inefficiencies in advance and plan for improving productivity and optimizing workforce allocation. Download it now and ensure your organization can meet any challenge thrown at it easily.
Template 2: Dashboard Tracking Warehouse Capacity and Utilization Metrics
This template is loaded with multiple donut charts and bar graphs to track the warehouse capacity. You can track particular inventory types, the percentage of capacity utilized, and days on hand per inventory type and item. If you are struggling with issues like improper space utilization, reduced storage efficiency, or inventory turnover, this is the template you need! It gives you a clear insight into which items are over or under-stocked. On top of that, it also gives you a gist of how space is being utilized. Overall, this template can help boost your warehouse capacity and storage efficiency.
Template 3: Team Resource Demand and Capacity Management Dashboard
With this demand and capacity template, it's super easy for IT companies to help with their allocation of software projects to their respective workforce. This template gives a clear overview of the total team capacity overview. It also showcases utilized, over, and under-capacity hours to ensure the managers can quickly address resource allocation issues. On top of that, the template has specific tables for each team member that can be used to determine their hours per day, total capacity, assigned hours, and utilization. In short, it's a perfect template to get the best out of your IT team.
Template 4: Resource Demand and Capacity Planning Dashboard
This template gives you a quick overview of resource demand and capacity planning. No matter what industry you are working in, this template could be a very useful tool for you as a team leader or manager. This template shows the percentage of resource availability and different types of work being undertaken against capacity figures. On top of that, the template also has some really helpful indicators, like pending work approval requests. More importantly, the template also covers major resources stretched beyond capacity. Finally, the bar and line chart that shows 'Work vs. Capacity' gives a clear timeline view of resource allocation across multiple roles. Download it now for better team capacity planning.
Template 5: Capacity Allocation Dashboard With Staff Demand
This PPT slide is loaded with useful elements like a Capacity Forecast with hard and soft allocations and an Allocation Audit that can help monitor the over and under-allocation of roles. Pretty efficient, right? But there's more! The template also has the option to monitor over or under-allocation of roles and an Unstaffed Demand chart. This chart can help prioritize your staffing needs against project demands. It also has a Users by Allocation % bar graph to track user allocation over time. In short, this template can ensure optimal task distribution and prevent delays due to unstaffed demand.
Template 6: Dashboard For Managing Patient Capacity Database Management Healthcare Organizations
Are you managing a hospital or own one? I am pretty sure you had to struggle with managing patient capacity at some point! That’s the problem this template can fix. You can easily manage your bed allocation and patient capacity with this template. It works well with a hospital, no matter how big or small it is. It tracks current occupancy, discharges, admits, and estimated occupancy. Result? You can easily forecast the patient flow in a particular season and manage it. What makes this template so special? Well, it has amazing visuals, you get numerical counts, status bars, and a pie chart that gives an at-a-glance view of the entire picture.
Template 7: Team And Individual Capacity Management Dashboard
When you have a team at your hands, it's always better to know each member's capacity. This can help you allocate the task with respect to their capacity. This template offers crystal-clear insights into that aspect. It lays out a table to determine how much work is allocated to a particular team member and how much they have competed. The bar graph gives a quick overview of each individual's capacity. Such a view can help balance the team workload and ensure that no member is overstretched while others may be underutilized. Download now and get the best out of your team and deliver outstanding results.
Stay on Top of Efficient Capacity Planning
Capacity planning is an integral part of any business strategy, especially if you want to deliver projects on time. If you can't deliver on time, it dents your reputation and brand image and ultimately can cost you the client. So why take a risk? Plan today with these highly customizable cluster occupancy and capacity planning templates and stay on top. Download today!
